Comparison · Administration & time tracking
Buildhive vs ArchX
ArchX is a Belgian package for architecture firms with extensive time tracking, budgeting and invoicing. Buildhive focuses on what happens outside your firm: collaboration with clients, contractors and subcontractors.
At a glance
| Buildhive | ArchX | |
|---|---|---|
| Collaboration with clients, contractors and subcontractors | Yes | No |
| External partners without an account or password | Yes | No |
| Site reports | Yes | No |
| Site reports in your own house style | Yes | No |
| AI site reports, you approve | Yes | No |
| Price requests to subcontractors and suppliers | Yes | No |
| Document sharing with version control and read receipts | Yes | Limited |
| Tasks linked to site reports | Yes | No |
| Schedule changes sent automatically to external partners | Yes | No |
| Work with your own AI via MCP | Yes | No |
| Mailbox connected (Gmail, Outlook, …) | Yes | Limited |
| Time tracking | Yes | Yes |
| Prepare invoicesGet all your invoicing data ready and export it straight to the invoicing package of your choice. | Yes | Yes |
| Invoicing | No | Yes |
Where Buildhive makes the difference
Collaboration beyond your firm
Clients, contractors and subcontractors collaborate in your project via a link, without an account or password.
Site reports in your own style
Create site reports on the building site, adapt them to your house style and send action items straight to the right party.
Price requests
Request prices from subcontractors and suppliers and follow them up in your project.
Quick to get started
Buildhive is easy to use. Smaller firms coming from Excel also get up to speed quickly.
Where ArchX is strong
In-depth time tracking and budgeting
Budgeting per phase and per profile, capacity planning and productivity analysis go further than what Buildhive offers today.
Invoicing and cash flow
ArchX links invoicing to your recorded hours and gives a forecast of your future invoicing.
ArchX and Buildhive together
Larger firms that use ArchX for their time tracking and invoicing add Buildhive for everything involving external partners: site reports, document sharing, price requests and planning. Smaller firms that do not need that financial depth often choose Buildhive as an accessible alternative.
Frequently asked questions
Buildhive + AI
AI done right, with the tools you already use
Buildhive uses AI to take the preparatory work off your hands, not to write in your name. And it works with your own AI assistant and your mailbox.
AI site reports
Dictate on the building site and the AI turns your notes into a first draft in your own template, with suggested follow-up tasks. You review, adjust and send. Nothing goes out in your name without your approval.
Discover AI on siteWork with your own AI
Buildhive offers an MCP connection. The AI you already use works directly with your Buildhive projects: ask about your tasks, documents or planning without copying and pasting.
Your mailbox connected
Connect your Gmail or Outlook account and send messages, price requests and documents straight from your own email address.
Conclusion
ArchX and Buildhive complement each other. ArchX is strong in the internal administration of larger firms. Buildhive brings together collaboration with all your external partners. For smaller firms, Buildhive is also an accessible way to follow up their projects.