Do contractors have to use Buildhive?

No. They get an email from you, view the documents through a link without an account, and simply reply by email. Those who want to can reply in Buildhive directly.

Which address does the quote request come from?

From your own mailbox. Buildhive is connected to your email: the contractor sees your name and address, and the request sits in your sent items.

How do I send a quote request to several contractors at once?

Select contractors from your office's contact list, add documents from the project and send with a template. Each recipient gets a personal email with their own greeting and their own access.

Can contractors see who else got the request?

No. Each contractor only sees their own request, not who else you contacted or what others quoted.

Does the client see my quote requests?

Only if you set it up that way. You decide whether, and which, quotes the client gets to see.

How long do the documents stay available?

The personal link stays active for 42 days. A contractor who wants to check a plan three weeks later doesn't need to ask again.

Where do contractors' replies end up?

On the quote request itself. Email traffic about a request is linked to it automatically, with the quote attached.

Can I get documents signed digitally in Buildhive?

Yes. You award, and the awarded contractor signs digitally in Buildhive. Per document you see who has signed and who hasn't.

Quote requests & awarding

Request quotes in a few clicks, without losing the overview.

Your requests leave from your own mailbox, personally addressed to each contractor. They simply reply by email, you see who opened and replied, and decide with every quote side by side. All the way to the digital signature.

See how it works

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What quote requests in Buildhive means

With quote requests in Buildhive you send requests, follow them up, award and get them signed, inside the same project that already holds your plans and tasks. Buildhive is connected to your own mailbox: every request leaves from your address, and your contractors simply get an email from you. They don't have to use Buildhive: they view the plans through a link and reply by email. That reply, with the quote, lands on the right request automatically.

How it works today.

Requests by email, plus a spreadsheet to track who got what.

Replies scattered across your inbox, and no idea who opened your request.

Rejections that get forgotten and signatures you have to chase.

How it works.

Step 1 · Send

To ten contractors, each an email from you

As fast as one email, from your own mailbox. For the contractor, it's simply an email from you.

From your own mailbox

Buildhive is connected to your mailbox. Every request leaves from your address and sits in your sent items.

From your office's contacts

Everyone works from the same shared contact list with roles. Pick the right contractors in a few clicks.

Personal, even to ten at once

Write your text once as a template. Dynamic fields fill in the right greeting and details per contractor.

Each contractor their own email

No long CC list: every contractor gets a separate email with their own link and only sees their own request.

Step 2 · Follow up

A perfect overview of what's running

See at a glance what you asked, who opened and who replied. You know exactly what's left to do.

See who opened and replied

Per request you see who needs a nudge.

They simply reply by email

The contractor hits reply, as always. Their email and quote land on the right request automatically.

Remind in one click

Anyone who hasn't replied gets a reminder without you rebuilding anything.

Your whole team sees the same

View requests per project or across all projects, and let a colleague take over follow-up.

Step 3 · Compare

Every quote together, with your client

Every received quote in one overview, ready to discuss.

All quotes in one place

Every received quote sits on the request, instead of scattered across your inbox.

Share with the client

Give the client targeted access to the quotes you want to show.

Coming soon

AI comparison

Deviating items and missing parts flagged automatically.

Step 4 · Award

Award and decline in one move

Your decision goes out to every party without building a single email.

Award the chosen contractor

Accept the winning quote and the request moves on to signing.

Declines, each one personal

Decline several contractors at once with a message per party. Nobody is forgotten.

Step 5 · Sign

Digital signatures, without chasing

Signing is the last step of the same request. And you see right away what's already signed.

In the same flow

The awarded contractor signs digitally in Buildhive. No external tool, no separate email trail.

See what's outstanding

Per document you see who has signed and who hasn't.

Everything with the project

Signed documents sit next to the plans and the rest of the file.

An email from you. A reply by email. Everything on the right request.

Your contractor has nothing new to learn. They get an email from you, open the plans through the link and reply as always. Buildhive keeps the overview.

Do my contractors have to use Buildhive?

No. They simply get an email from you, from your own mailbox. Through the link they instantly see plans, specifications and scope, without an account or installation. They reply by email, as always: Buildhive files that reply and quote on the right request. Those who prefer to reply in Buildhive directly can, but it's never required.

5,000+quote requests sent and answered through Buildhive, by sole traders and large construction firms alike

Frequently asked questions

Explore the other modules

Document sharingThrough your own email, with a full overview Client portalYour client always knows where the project stands Site reportsDone before you drive off site PlanningA schedule that moves with the site Task managementA simple app for on site Time trackingHours and budget per project and phase MailboxEvery project email in the right place

Keep emailing your contractors. Just with an overview.

Book a short demo on your own project. We show you how it works and set everything up, so you can get started yourself right away.

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